OPENING TIMES
Friday 20th March 2026	10:00 – 16:00
	16:00 – 19:00	Networking Drinks – Hand & Flower
Saturday 21st March 2026	10:00 – 16:00

Seminar Timings:

• Each seminar slot is 45 minutes long, questions and answers must take place within this time.

• We ask that all presenters arrive at the event at least 45 minutes before their session starts and confirm their arrival at the Childcare & Education Expo Hub.

• There is a 15-minute turnaround time between seminar presentations so we would ask all presenters to come to the seminar theatre 10 minutes before their session is due to begin.

Workshop timings:

• Each workshop slot is 30 minutes long.

• We ask that all presenters arrive at least 45 minutes before their session starts and confirm their arrival at the Childcare & Education Expo Hub.

• Presenters will have 30 minutes to setup the workshop area as they wish before their allocated slot and 30 minutes to breakdown the area after their slot.

 

Share & Support Hub Timings:

• Each session is 45 minutes long.

• We ask that all presenters arrive to the event at least 45 minutes before their session starts and confirm their arrival at the Childcare & Education Expo Hub.

• We would ask all presenters to come to the Share & Support Hub 10 minutes before their session is due to begin.

PowerPoint presentations:

• We ask that each speaker’s PowerPoint presentation is emailed to us 2 weeks before the event takes place and we will load the presentations onto the laptop ready for when you arrive.

• Please provide the presentation slides formatted to size 16:9
• Please only use images that you have permission to use in your presentation 

• Please also bring a backup copy of your presentation with you to the event, ideally on a USB stick.

• If your presentation is too large to send by email, please send it to us using the free file sharing websitewww.wetransfer.com.

• Please let us know in advance if you wish to play video or audio in your presentation.

• Please let us know when you send your presentation over if you DO NOT wish for a PDF version of your PowerPoint to be shared with attendees after the event. 

Setup of Seminar area:

• A projector and a laptop on a lectern are provided to run PowerPoint presentations * from and we provide a headset microphone.

• Chairs for visitors are laid out in theatre style facing the projector screen.

• A hand-held microphone is provided for audience questions and answers.

• An AV technician will be on hand to run through the equipment with you at the start of your session and will stay in the room during your seminar.

*PowerPoint Presentations are NOT required for Panel sessions.

Seminar Timings:

• Each seminar slot is 45 minutes long, questions and answers must take place within this time.

• We ask that all presenters arrive at the event at least 45 minutes before their session starts and confirm their arrival at the Childcare & Education Expo Hub.

• There is a 15-minute turnaround time between seminar presentations so we would ask all presenters to come to the seminar theatre 10 minutes before their session is due to begin.

 

 

Furniture and equipment supplied in workshop area:

• Approximately 25 chairs for visitors.

• 1 trestle tables with tablecloth.

• 1 electrical socket

• PA system with 1 handheld microphone & 1 headset microphone.

• Please note – there is no projector or laptop provided in the workshop area.  Workshops should be hands-on and interactive.  Only the items listed above will be provided in the area.

Setup of workshop area:

• Presenters can move table and chairs as they wish within the workshop area when they setup for their workshop.

• Presenters can place pop up banners around the workshop area if they wish.

• Please note – items cannot be moved around the exhibition hall during show opening hours due to health and safety. Therefore, if you have items that need to be taken to the workshop area via a trolley these must be left in the workshop area during show opening hours.  We will need to be informed of this as soon as possible to allow room for storage of these items. 

Workshop timings:

• Each workshop slot is 30 minutes long.

• We ask that all presenters arrive at least 45 minutes before their session starts and confirm their arrival at the Childcare & Education Expo Hub.

• Presenters will have 30 minutes to setup the workshop area as they wish before their allocated slot and 30 minutes to breakdown the area after their slot.

 

 

Furniture and Equipment Supplied in Share & Support Hub:

• Around 15 chairs with tables for attendees.

• PA system with microphone.

• Please note – there is no projector or laptop provided in the Share & Support Hub. Sessions should be group discussions not a presentation. Only the items listed above will be provided in the area.

Share & Support Hub:

The primary goal of these sessions is to provide attendees with an opportunity to discuss the challenges they are facing with their peers, share best practices, and support one another. The session leaders should focus on facilitating discussions among the group and ensuring that all attendees have the chance to participate in the conversation.

Timings:

• Each session is 45 minutes long.

• We ask that all presenters arrive to the event at least 45 minutes before their session starts and confirm their arrival at the Childcare & Education Expo Hub.

• We would ask all presenters to come to the Share & Support Hub 10 minutes before their session is due to begin.

 

 

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Accommodation 
Booking Link: Accommodation Booking

Tel: 01905 732737

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Badges 
For Security reasons everyone is required to wear a Badge. Please collect your Speaker Badge from the Registration desk on arrival.

After Show Party 
All Speakers are invited to the After Show Party on the Friday evening of the show from 4.15pm, if you are available, please do come and join us for a drink! You can collect your entry ticket to the party from the Childcare & Education Expo Hub at the event on the Friday.

Attending other sessions 
We offer all our speakers the opportunity to attend any of the other seminar sessions at the event, please email This email address is being protected from spambots. You need JavaScript enabled to view it.  if there are any sessions you would like to attend, so a seat can be booked for you.

Book Signings:

We offer Speakers the opportunity to do a 30-minute book signing at the event. We will provide the Space on the show floor along with Trestle Table and chair.  The book signings are promoted to attendees both before and at the show and provides a chance for people to come and meet the Speakers.  The time slots are on a first served basis, please email This email address is being protected from spambots. You need JavaScript enabled to view it. if you are interested in a Book Signing slot.

Content Guidelines

Please ensure that all session content:

• Avoids criticism or negative comparisons that could reflect unfavourably on exhibitors, products, services or other events.

• Is not sales focused – Sessions should provide valuable insights and practical advice rather than promotional material.

Cloakroom 
The cloakroom is open from 30 minutes before show opening until 30 minutes afterwards. Prices stated below:

• £2 per coat.

• £2 per small bag and umbrella .

• £5 per large bag.

• Please contact This email address is being protected from spambots. You need JavaScript enabled to view it. if you wish to book a service.

Lost property will be handed into security and after the show closes it will be logged and held in Olympia London. Should you lose anything onsite, it would be best to call them post show on +44 (0) 207 598 2484.

Disabled Facilities 
The venue has facilities available for exhibitors and visitors. Should you have any queries, please contact the venue directly on +44 (0) 207 385 1200 or visit their website http://www.olympia.co.uk/visiting/disabled-access

First Aid 
Should you require first aid assistance, please contact the Organiser's Office or Olympia control on +44 (0)207 598 2411.

If urgent medical assistance is required do not call the emergency services direct but contact Control on +44 (0)207 598 2666 and they will co-ordinate the medical team and the emergency service arrival.

Getting there:

It’s quicker and easier to travel to the venue by public transport, you can find details of the transport links to the venue on our website here https://childcareeducationexpo.co.uk/london/when-where/

If you need to drive to the venue, there is limited chargeable on-site car parking in the Motorail car park.  Advance booking is strongly recommended, as spaces cannot be guaranteed otherwise.  Please visit: www.olympia.london/visiting/parking/book-parking for further details and to book.

Invite your colleagues & contacts:

If you have any colleagues or contacts that would benefit from attending the show, please share this link with them to register for their free tickets to the exhibition:

https://forms.reg.buzz/childcare-expo-london-2026/speakers

Marketing:

We’ll be sharing your involvement across all our platforms, and it would be great if you could share the news too. We’ve created a simple google drive that includes marketing assets for you to promote your session: https://drive.google.com/drive/folders/1dzI3WgGaKiRlHnrQra_E3sOOQBXaVjbc?usp=sharing

Please email This email address is being protected from spambots. You need JavaScript enabled to view it. if you have any marketing related questions.

Programme: 
Please see full Seminar Programme here: 2026 Programme

Refreshments:

All speakers have access to the VIP Lounge for refreshments during the event. 

Venue:

West Hall Level 1, Olympia London, Hammersmith Road, Kensington, London, W14 8UX

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Olympia London has excellent public transport connections with easy access from Heathrow and Gatwick, all major railway stations and all major motorway routes, as well as its own dedicated Overground station. 

Address

Childcare & Education Expo London 2026 
Olympia West Level One 
Olympia  
London 
W14 8UX

For directions, please visit the Olympia website.

Car Parking

There is limited parking available at Olympia London, and it is strongly advised you travel by public transport where possible. To guarantee a parking space, please ensure you pre-book through the Olympia Parking portal.

Travel

Both vehicle and pedestrian access routes to and around the site are subject to change. For up-to-date information, please visit the Venue website: Travelling to Olympia London 

Venue map

Click here for a full version of the map of Olympia London.

OPERATIONS
Michelle Baalham	This email address is being protected from spambots. You need JavaScript enabled to view it.
CONTENT & VIP'S
Sophie Hancock	This email address is being protected from spambots. You need JavaScript enabled to view it.
MARKETING
Millie Wareham	This email address is being protected from spambots. You need JavaScript enabled to view it.
Darci Black	This email address is being protected from spambots. You need JavaScript enabled to view it.
GENERAL INQUIRIES
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