Seminar Timings:

• Each seminar slot is 45 minutes long, questions and answers must take place within this time.

• We ask that all presenters arrive at the event at least 45 minutes before their session starts and confirm their arrival at the Childcare & Education Expo Hub.

• There is a 15-minute turnaround time between seminar presentations, so we would ask all presenters to come to the seminar theatre 10 minutes before their session is due to begin.

Workshop timings:

• Each workshop slot is 30 minutes long.

• We ask that all presenters arrive at least 45 minutes before their session starts and confirm their arrival at the Childcare & Education Expo Hub.

• Presenters will have 30 minutes to set up the workshop area as they wish before their allocated slot and 30 minutes to break down the area after their slot.

Share & Support Hub Timings:

• Each session is 30 minutes long.

• We ask that all presenters arrive at the event at least 45 minutes before their session starts and confirm their arrival at the Childcare & Education Expo Hub.

• We would ask all presenters to come to the Share & Support Hub 10 minutes before their session is due to begin.

PowerPoint presentations:

• We ask that each speaker’s PowerPoint presentation is emailed to us 2 weeks before the event takes place and we will load the presentations onto the laptop ready for when you arrive.

• Please provide the presentation slides formatted to size 16:9
• Please only use images that you have permission to use in your presentation 

• Please also bring a backup copy of your presentation with you to the event, ideally on a USB stick.

• If your presentation is too large to send by email, please send it to us using the free file sharing website:http://www.wetransfer.com/

• Please let us know in advance if you wish to play video or audio in your presentation.

• Please let us know when you send your presentation over if you DO NOT wish for a PDF version of your PowerPoint to be shared with attendees after the event. 

Set up of Seminar area:

• A projector and a laptop on a lectern are provided to run PowerPoint presentations * from and we provide a headset microphone.

• Chairs for visitors are laid out in theatre style facing the projector screen.

• A hand-held microphone is provided for audience questions and answers.

• An AV technician will be on hand to run through the equipment with you at the start of your session and will stay in the room during your seminar.

*PowerPoint Presentations are NOT required for Panel sessions.

Seminar Timings:

• Each seminar slot is 45 minutes long, questions and answers must take place within this time.

• We ask that all presenters arrive at the event at least 45 minutes before their session starts and confirm their arrival at the Childcare & Education Expo Hub.

• There is a 15-minute turnaround time between seminar presentations so we would ask all presenters to come to the seminar theatre 10 minutes before their session is due to begin.

Furniture and equipment supplied in the workshop area:

• Approximately 25 chairs for visitors.

• 1 trestle table with tablecloth.

• 1 electrical socket

• PA system with 1 handheld microphone & 1 headset microphone.

• Please note – there is no projector or laptop provided in the workshop area.  Workshops should be hands-on and interactive.  Only the items listed above will be provided in the area.

Set up of workshop area:

• Presenters can move the table and chairs as they wish within the workshop area when they setup for their workshop.

• Presenters can place pop-up banners around the workshop area if they wish.

• Please note – items cannot be moved around the exhibition hall during show opening hours due to health and safety. Therefore, if you have items that need to be taken to the workshop area via a trolley, these must be left in the workshop area during show opening hours.  We will need to be informed of this as soon as possible to allow room for storage of these items. 

Workshop timings:

• Each workshop slot is 30 minutes long.

• We ask that all presenters arrive at least 45 minutes before their session starts and confirm their arrival at the Childcare & Education Expo Hub.

• Presenters will have 30 minutes to setup the workshop area as they wish before their allocated slot and 30 minutes to breakdown the area after their slot.

Furniture and Equipment Supplied in Share & Support Hub:

• Around 15 chairs with tables for attendees.

• Optional PA system with microphone.

• Please note – there is no projector or laptop provided in the Share & Support Hub. Sessions should be group discussions, not a presentation. Only the items listed above will be provided in the area.

Share & Support Hub:

The primary goal of these sessions is to provide attendees with an opportunity to discuss the challenges they are facing with their peers, share best practices, and support one another. The session leaders should focus on facilitating discussions among the group and ensuring that all attendees have the chance to participate in the conversation.

Timings:

• Each session is 30 minutes long.

• We ask that all presenters arrive at the event at least 45 minutes before their session starts and confirm their arrival at the Childcare & Education Expo Hub.

• We would ask all presenters to come to the Share & Support Hub 10 minutes before their session is due to begin.

PowerPoint presentations:

• We ask that each speaker’s PowerPoint presentation is emailed to us 2 weeks before the event takes place and we will load the presentations onto the laptop ready for when you arrive.

• Please provide the presentation slides formatted to size 16:9
• Please only use images that you have permission to use in your presentation 

• Please also bring a backup copy of your presentation with you to the event, ideally on a USB stick.

• If your presentation is too large to send by email, please send it to us using the free file sharing website:http://www.wetransfer.com/

• Please let us know in advance if you wish to play video or audio in your presentation.

• Please let us know when you send your presentation over if you DO NOT wish for a PDF version of your PowerPoint to be shared with attendees after the event. 

Set up of SEND in Early Years Conference area:

• The conference takes place in Dhillons Lounge at Coventry Building Society Arena. All travel & parking information is the same for Childcare & Education Expo & SEND in Early Years Confernce. 
• The conference starts at 8:45am and the first session starts at 9:30am. You can find full programme details here. 
• A projector and a laptop on a lectern are provided to run PowerPoint presentations * from and we provide microphones.

• Chairs for visitors are laid out in theatre style facing the projector screen.

• A hand-held microphone is provided for audience questions and answers.

• An AV technician will be on hand to run through the equipment with you at the start of your session and will stay in the room during your seminar.

*PowerPoint Presentations are NOT required for Panel sessions.

Session Timings:

• Each seminar is allocated to a set slot (please check here to see your time slot), questions and answers must take place within this time.

• We ask that all presenters arrive at the event at least 45 minutes before their session starts and confirm their arrival at the SEND in Early Years Conference Registration Desk.

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Accommodation 

We've partnered with Event Express for discounted hotel rates which can be booked in your speaker hub and using this link: https://resx.eventexpressuk.com/event/ChildcareEducationExpoNational2026/hotels

Badges 
For Security reasons everyone is required to wear a Badge. Please collect your Speaker Badge from the Registration desk on arrival.

After Show Party 
All Speakers are invited to the After Show Party on the Friday evening of the show from 4.15pm, if you are available, please do come and join us for a drink! You can collect your entry ticket to the party from the Childcare & Education Expo Hub at the event on the Friday.

Attending other sessions 
We offer all our speakers the opportunity to attend any of the other seminar sessions at the event, please log in to your speaker hub and use discount code SPK100 to book any sessions you would like to attend, so a seat can be booked for you.

Book Signings:

We offer Speakers the opportunity to do a 30-minute book signing at the event. We will provide the Space on the show floor along with Trestle Table and chair.  The book signings are promoted to attendees both before and at the show and provide a chance for people to come and meet the speakers.  The time slots are on a first served basis. Please email This email address is being protected from spambots. You need JavaScript enabled to view it. if you are interested in a Book Signing slot.

Content Guidelines

Please ensure that all session content:

• Avoids criticism or negative comparisons that could reflect unfavourably on exhibitors, products, services or other events.

• Is not sales-focused – Sessions should provide valuable insights and practical advice rather than promotional material.

Cloakroom 
The cloakroom is open from 30 minutes before show opening until 30 minutes afterwards and is located near the entrance to the event.

Disabled Facilities 

There are disabled toilets within the exhibition hall. 

First Aid 

Should you require first aid assistance, please contact the Organiser's Office.

Getting there:

It’s quicker and easier to travel to the venue by public transport. You can find details of the transport links to the venue on our website here: https://www.childcareeducationexpo.co.uk/national-visit/when-where

Car Parking Information can be found in the Venue, Travel & Parking Tab below

Invite your colleagues & contacts:

If you have any colleagues or contacts that would benefit from attending the show, please register them in your speaker hub or share this link with them to register for their free tickets to the exhibition:https://forms.reg.buzz/childcare-education-expo-national-2026/speakers

Marketing:

We’ll be sharing your involvement across all our platforms, and it would be great if you could share the news too. We’ve created a simple Google Drive that includes marketing assets for you to promote your session.

Please email This email address is being protected from spambots. You need JavaScript enabled to view it. if you have any marketing-related questions.

Programme: 

Please see the full Seminar Programme here: 2026 Programme 

Refreshments:

All speakers have access to the VIP Lounge for refreshments during the event. 

Situated in the heart of the UK the Coventry Building Society Arena is within a two-hour drive of 75% of the population. Easy access makes the  Arena an ideal destination. With three train stations within 8 miles, Birmingham International Airport is only a 20 minute drive away, and London Euston is 55 minutes by train. The Arena also has its own on-site railway station.

Address

Childcare & Education Expo National

Coventry Building Society Arena

Judds Ln

Coventry

CV6 6GE

For directions, please visit the Coventry Building Society Arena website.

Car Parking

Parking is free for every speaker. You can prebook your free parking online - https://www.cbsarenaparking.co.uk/

Please select Childcare & Education Expo, choose the dates you want to park and use the code CHILDEX26 to reduce the cost to £0.00. 

Alternatively, the following code will need to be entered into the pay machines each day prior to leaving site to access free parking: CHILDEX26

Please note: If the vehicle is staying on site the code will need to be entered once prior to leaving however if you are leaving site each day you will need to re-enter the code each day. 

Venue
Information on the venue facilities is available at About Us — Coventry Building Society Arena

Please note that Coventry Building Society Arena is a cashless venue.